Service 02 — Quarterly IFTA Filing
IFTA Compliance That Doesn't Pile Up Before the Deadline
Quarterly fuel tax filing across every jurisdiction your trucks operate in — compiled, calculated, and documented without the end-of-quarter scramble that most carriers know too well.
What This Delivers
Every Quarter Handled, Without the Last-Minute Reconstruction
IFTA filings are one of those obligations that feel manageable until the deadline is close and the data isn't organized. Lithvane handles the data layer throughout the quarter so that filing is an orderly, documented process — not a reconstruction of three months' worth of fuel receipts and mileage logs.
Complete Filing Documentation
Quarterly IFTA report prepared with mileage and fuel data by jurisdiction, tax liabilities calculated, and filing documentation ready for submission.
On-Time, Every Quarter
Filings prepared well before the quarterly deadline — giving you time to review before anything is submitted, not just hours before it's due.
Multi-Jurisdiction Coverage
IFTA covers 48 US states and 10 Canadian provinces. Every jurisdiction your carriers operate in is included — no gaps in coverage.
The Reality of IFTA Compliance
Why Interstate Fuel Tax Gets Complicated
The International Fuel Tax Agreement was designed to simplify multi-state fuel tax — but the underlying math still requires accurate mileage and fuel data broken down by jurisdiction, reconciled every quarter. For carriers covering multiple states, that's a real data management challenge.
Mileage data often lives in multiple places
ELD records, paper logs, and dispatch systems don't always use the same format or jurisdictions. Pulling them together at quarter-end takes longer than it should and leaves room for gaps.
Fuel receipts need to match the jurisdiction totals
Every gallon purchased needs to be allocated to the correct state or province. When fuel card data isn't reconciled regularly, the quarter-end totals require more manual work than expected.
Tax rates differ by jurisdiction and change
IFTA tax rates vary across member jurisdictions and update quarterly. Applying the wrong rate — even a rate that was correct last quarter — produces an inaccurate filing.
Credits can be missed when data isn't organized
Carriers who purchase more fuel in a high-rate jurisdiction than the tax they owe there may be entitled to a credit. Without proper tracking, those credits don't get claimed.
Our Approach
Quarterly IFTA Preparation Done Methodically
Lithvane handles IFTA preparation by working with your actual mileage and fuel records — from ELD exports, fuel card statements, and dispatch data — and compiling them into the jurisdiction breakdown the filing requires. The math is done using current quarter rates. You review the numbers before anything goes out.
Data Collection and Compilation
Mileage records pulled from your ELD system and fuel purchase data from fuel card statements, receipts, or the carrier's own logs. We consolidate across sources.
Jurisdiction Breakdown
Miles and fuel allocated by IFTA member jurisdiction. Any discrepancies between mileage records and fuel receipts are flagged before the calculation runs.
Tax Liability Calculation
Current quarter rates applied per jurisdiction. Tax owed and any applicable credits calculated and summarized — including net liability or refund position for the quarter.
Filing Documentation Prepared
IFTA quarterly report completed and ready for your review. Once confirmed, the documentation is ready for submission to your base jurisdiction.
Coverage Scope
The Quarterly Rhythm
What Happens Each Quarter
Once the data process is set up, each quarter follows a consistent pattern. You know what's coming and when — no surprises heading into the deadline.
Early in the Quarter
Data collection runs on an ongoing basis. Fuel card statements and mileage exports are pulled regularly — not in a single session at quarter-end.
Any jurisdictions with unusual mileage or fuel ratios are flagged early, giving time to check the underlying records.
Before the Deadline
Completed filing documentation sent to you at least one week before the due date. You have time to review the numbers — not just approve them under time pressure.
Any questions about the numbers are answered before submission. Once you confirm, the filing is ready to go.
After Filing
Records from the quarter are retained and organized. If an audit occurs, the documentation supporting the filing is already in order.
Year-Round
Four quarters, same process. No relearning the system each time, no scrambling to find records from months ago. The filing rhythm stays consistent across the year.
Investment
Straightforward Quarterly Pricing
IFTA Quarterly Preparation
Per filing cycle. Covers mileage and fuel data compilation, jurisdiction breakdown, tax calculation, and filing documentation preparation.
Annual Cost Perspective
At $200 per quarter, the full year comes to $800 USD. For most interstate carriers, that's a straightforward expense relative to the time and risk involved in managing IFTA in-house.
Available Standalone or Combined
This service works well on its own. It also pairs naturally with monthly accounting — the fuel data tracked throughout the month feeds directly into the quarterly IFTA process. See monthly accounting service →
No Setup Fee
We don't charge a separate onboarding fee to get the data process running. The first quarter's preparation is billed at the standard rate.
Context and Scope
What IFTA Compliance Actually Involves
IFTA covers 48 US states and 10 Canadian provinces. Interstate carriers need to report mileage traveled and fuel purchased in each member jurisdiction, then reconcile tax already paid at the pump against tax actually owed in each state.
4×
Filing cycles per year
58
IFTA member jurisdictions total
Q1–Q4
Consistent process across all quarters
IFTA Filing Calendar
Our Commitment
How We Stand Behind Each Filing
Calculation Accuracy
If a rate is applied incorrectly or a jurisdiction is miscalculated, we correct it at no additional charge. Accurate data in, accurate filing out.
Advance Delivery
Filing documentation provided at least one week before the quarterly due date. Enough time to review, ask questions, and submit without pressure.
Audit Support
Documentation from each quarter is retained and organized. If your IFTA records are ever reviewed, the supporting data is already in order.
Initial Consultation
Before we start, we review your current data sources and how your IFTA reporting has been handled. No commitment required from that first conversation.
Getting Started
Starting Before the Next Quarter Helps
The most straightforward time to start is at the beginning of a new quarter — so data collection runs in order from day one. We can also step in partway through a quarter if the situation calls for it.
Tell Us About Your Operation
Fleet size, which states you operate in, and how you currently handle mileage and fuel records. A short message is enough to start the conversation.
We Review Your Data Sources
We look at your ELD system, fuel card setup, and any existing IFTA records. We'll let you know what we need and how the data transfer works.
First Filing Handled
The first quarterly report is prepared, reviewed together, and delivered before the deadline. After that, the process repeats on the same schedule each quarter.
IFTA Fuel Tax Preparation — $200 USD / quarter
Handle the Next IFTA Quarter Without the Scramble
If quarterly fuel tax filing feels like a recurring disruption — or if you're not fully confident your data is complete — get in touch. We'll take a look at where things stand and explain how the process works.
Get in TouchAlso Available
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Depreciation schedules, maintenance cost history, and vehicle lifecycle comparisons — the financial data behind sound replacement and tax planning decisions.
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